Information Revolution

Auto-categorising, auto-classifying and retention

Judi and Michael talk more about auto-classifying records with Judi describing her experiences and the two of them exploring the value of NOT using where something has been filed as the basis for deciding how long it should be retained for. Michael opens with a wee addendum to last episode - there is a data catalogue, by name, in Microsoft Purview!
With your hosts:
Judi Vernau
Michael Upton
Karl Melrose was an apology for this ep, but hasn't disappeared!

Auto-classification in Microsoft 365

Michael takes us through how you can group information in Microsoft 365 and then trigger actions on it, looking at Microsoft Purview (f.k.a. the Compliance Center) and SharePoint Premium (f.k.a. Syntex).
With your hosts:
Karl Melrose
Judi Vernau
Michael Upton

Ontologies

If domain models and information asset registers are two ways of modelling your organisation's information, how about ontologies? Judi leads the conversation on what they're all about.
A few notes:
A snapshot of the Australian Series System as implemented by Archives New Zealand in their system Archway https://ndhadeliver.natlib.govt.nz/webarchive/20190705140941/http://archway.archives.govt.nz/ArchivalSystem.do
The article 'All Communication Is Miscommunication' https://harishsnotebook.wordpress.com/2024/04/14/all-communication-is-miscommunication/
The Records In Contexts ontology https://www.ica.org/resource/records-in-contexts-ontology
An All-of-Government Ontology options paper https://www.archives.govt.nz/about-us/publications/all-of-government-ontology-options-paper
With your hosts:
Karl Melrose
Judi Vernau
Michael Upton

Information asset registers

Why does Michael get a sinking feeling when people talk about information asset registers?
What are they for?
What's worse, boiling the ocean or having to retrofit the information you didn't collect?
Could tools help us?
And how many times can we fit the word "catalytic" into one episode?
 
With your hosts:
Karl Melrose
Judi Vernau
Michael Upton
 
A few notes:
Treesize gets a mention: it's a piece of software for analysing the content of drives based on file properties.
The episode with Doug Laney: https://youtu.be/0RzX4Dbz2_Y
Harradine reports: https://www.ipaustralia.gov.au/about-us/accountability-and-reporting/harradine-reports

Domain modelling

Why limit yourself to functional classification?
How could you think describe the whole domain of what your organisation cares about?
... and why would you do that?
 
Judi mentions some work on an all-of-government ontology, link here: All-of-government ontology options paper – Archives New Zealand
 
With your hosts:
Karl Melrose
Judi Vernau
Michael Upton

What we've learnt about valuing information

In this episode we reflect on the goodies we've gleaned since last November, when we first brought valuing information into focus. If you haven't gone back through the previous episodes, we've had great guests with a lot of insights! Today we pull out some highlights and ruminate on integrating lessons into practice.
With your hosts:
Karl Melrose
Judi Vernau
Michael Upton

Managing data as an asset with Doug Laney

We were thrilled to have Chicago-based innovation fellow, data management enthusiast, and author Doug Laney on the Information Revolution podcast. He touches on the concepts of his books, Infonomics and Data Juice, and drops all kinds of good oil (refined or otherwise) on how to value and make more from the data, information, knowledge and wisdom your organisation holds (a little in-joke there).
With your hosts:
Karl Melrose
Judi Vernau
Michael Upton
Doug rounds out a series of guests we've had on now thinking about valuation, if you're interested look back on previous episodes with James Price and Matt Moore.
Learn more about Doug at his site: https://www.douglasblaney.com/

Data and docs - part 2 with Liz Wilson

Today's episode continues a conversation with Liz Wilson about data, documents, and the need for changes of practice to avoid data management cutting records management's lunch. Oh, and the nature of memory!
With your hosts:
Karl Melrose
Judi Vernau
Michael Upton

Data and docs - part 1 with Liz Wilson

Our first episode of 2024! We're back after a bit of a break, with the first part of a conversation with Liz Wilson about data, documents, (not) managing the container and some ruminating on how financial institutions work with information.
With your hosts:
Karl Melrose
Judi Vernau
Michael Upton

Value and your exec - part 2 with Matt Moore

Our last episode of 2023 continues the conversation with Matt Moore, talking about valuing something vs. pricing it, and how to make information assets tangible, visible, and tractable.
Matt Moore originally trained as a librarian. He spent years in the world of knowledge management and has also worked in learning and development, internal communications, marketing, sales operations, sales, consulting, IT management, project management, and process improvement. He’s done a lot of stuff - maybe some of it quite well!
Some links to things and people we mention:
Doug Laney https://www.douglasblaney.com/
DIKAR https://en.wikipedia.org/wiki/Information_management#Positioning_information_management_in_the_bigger_picture
Lean methodology term "Genchi genbutsu" https://en.wikipedia.org/wiki/Genchi_Genbutsu
Aswath Damodaran https://pages.stern.nyu.edu/%7Eadamodar/
With your hosts:
Karl Melrose
Judi Vernau
Michael Upton